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VA Federal Supply Schedule Service

 

Contractors - Managing the Required Price Lists

  1. My company does not maintain an official “published” price list; however, we do have a formal pricing mechanism. How should we meet the requirements of I-FSS-600, Contract Price Lists?
  2. If we make our Authorized FSS Paper Price List available on our website and update it as necessary to reflect modification to our contract are we still required to send an updated copy to each customer who has previously requested a copy?
  3. What happens if we don’t know which Government agencies already have a copy of our paper price list?
  4. If a manufacturer only sells products to the Government through wholesalers, does the manufacturer still need to submit price list updates to ordering facilities?

1.  My company does not maintain an official “published” price list; however, we do have a formal pricing mechanism.  How should we meet the requirements of I-FSS-600, Contract Price Lists?

If your company does not manage an official commercial price list, or if you are only offering a small section of products, then you can provide us with a verbatim extract of your pricing document (commercial price list, Excel spreadsheets, etc.).  This extract must:

  1. State that it is a verbatim extract;
  2. Name the document; and
  3. List the effective date of the document

Additional information about the various price list requirements is available online.

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2.  If we make our Authorized FSS Paper Price List available on our website and update it as necessary to reflect modification to our contract are we still required to send an updated copy to each customer who has previously requested a copy?

Yes, the clause requires you to provide an updated copy of your price list to all ordering activities that previously requested one.  If you opt to make your paper price list available online then you may provide the ordering activities with a link to the updated document.  It is recommended that you include the web address on your price list so that the most current version is always accessible.

Additional information about the various price list requirements is available online.

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3.  What happens if we don't know which Government agencies already have a copy of our paper price list?

It is your firm’s responsibility to ensure that you provide an updated copy to all Government agencies that previously requested it.  Failure to provide an updated copy to all ordering activities could impact your firm's ability to modify its contract or receive a contract extension.

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4.  If a manufacturer only sells products to the Government through wholesalers, does the manufacturer still need to submit price list updates to ordering facilities?

Yes, it is the contract holder’s responsibility to update the price list after a modification and distribute it to all ordering facilities that previously requested it.

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